Skip to main content.

Smithsonian National Museum of Natural History
Website Search Box

Department of Invertebrate Zoology

Sapphirina auronitens

A drawing by Giesbrecht (1892) of the Copepoda, Sapphirina auronitens Claus, 1863

Loan Policy

Many of the specimens in the collections are available for loan. If a request includes any destructive sampling (dissection, SEM, tissue sampling, etc.), written permission must be obtained from the Curator in charge of the desired taxa. See Destructive Sampling Policy and Procedure for more information.

Specimens may be lent for research, for identification or for formal exhibition. For research loans an eligible BORROWER must be a permanent professional research employee at a recognized academic institution. If approved your loan will ship in 4-6 weeks and last for 6 months (2 months for types) starting on the date of receipt.

Loan Denial

  • We do not make personal loans, nor do we ship loans to personal or non-institutional addresses.
  • Specimens from the permanent, accessioned collections are not lent for classroom use.

How to Request

Before filling out the loan request form use the collection search to gather data on the specimens you wish to borrow.

    A COMPLETE loan request must include the following:
  • The loan request form with required signatures
  • Confirmation of an acceptable return shipping method; borrower MUST state the name of the shipper or the return shipping method that will be used. All returning Type specimens must have a tracking number.
  • International Loan Additional Requirements
    1. Copies of all required permits and MTAs, or a signed statement that the borrower has contacted their local Customs Office and Scientific Authority and has been told that no permits are required.
    2. A transmittal prepared on the requesting institution’s letterhead in English and the primary language of the country of import which includes:
      1. The purpose of the shipment
      2. Describes the contents of the shipment
      3. A description of how material is packed (ex. IATA A180)
      4. States that the contents are not pathogenic or infectious
      5. The contact information of the responsible party
Incomplete loan requests will NOT be considered!

Requesting an Extension

  • Email the curator who approved your loan and confirm specimens are still in your possession and properly curated.
  • Extensions for Types are 1 month max, non-types 6 months max.
  • An extension may be denied if the borrower has any past-due loans or if a loan leaves their possession at any point.


[ TOP ]